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POSITION SUMMARY

Title: Foundation Coordinator

Reports to: Board President

Location: 1265 E 9th Street, Des Moines, IA

Hours: Part-time, approximately 30 hours per week

 

OVERVIEW

Holy Family Catholic School Foundation was established in 1991 to encourage, solicit, and manage funds that provide Holy Family School with sufficient resources necessary to ensure and exemplary education designed to meet the needs of its students.

The Foundation’s goals are:

To design and implement strategies which generate funds and friends for Holy Family School.

To inform the public about the uniqueness of Holy Family School.

To establish guidelines and investment policies which ensure fiscal responsibility.

To build an endowment that provides for financial security for the future of Holy Family School.

To collaborate and communicate with other groups who share the vision of Holy Family School.

 The Foundation Coordinator provides critical operational and administrative support to the Foundation and its diverse community. This position executes a broad range of responsibilities, from general administration to event and marketing support, to ensure the Foundation consistently carries out its important mission. 

 

KEY RESPONSIBILITIES

The Foundation Coordinator has four primary responsibilities:

General Administration

Support the overall functioning of the Foundation office by managing mail, responding diligently to phone calls and email requests, and ordering office supplies

Support Board President by coordinating Board meetings including scheduling, agenda planning, material preparation, arranging catering, logistical support, and drafting meeting minutes and follow-up items

Maintain, organize, and digitize all pertinent Foundation records on Google Drive

Other responsibilities and duties, as assigned

Database Management

Manage and maintain DonorView database with up-to-date information and details

Record all gifts in database; download to QuickBooks for Bookkeeper

Draft and mail gift acknowledgement letters to donors

Generate detailed reports from DonorView, as requested

Assist Advancement Director with targeted giving strategies

KEY RESPONSIBILITIES (CONT’D)

Event Support

Manage event production calendar and plans for all Foundation events and appeals, in partnership with Advancement Director

Create event pages using DonorView software to promote fundraising efforts

Work with vendor on timely printing of all event collateral, including Save the Dates, registration cards, event signs, etc.

Support event committees to ensure successful execution

Marketing Execution

Work closely with Advancement Director on executing annual marketing strategy, including creating an implementing a social media plan, drafting and sending electronic newsletters, and compiling and writing information for the Annual Report

Update website content on a routine basis with relevant information

QUALIFICATIONS

Bachelor’s Degree

At least 5 years of professional experience in an operational and administrative capacity

Experience in the nonprofit sector, preferred

Experience in social media and digital marketing, preferred

Proficient in Microsoft Office or Google Suite

Knowledge of Customer Relationship Management (CRM) systems and databases

Strong project management and organization skills; ability to juggle multiple tasks simultaneously

Bias toward action; drives projects to completion

Strong written and verbal communication skills

PERSONAL ATTRIBUTES

Believes in and promotes the mission of the Foundation

Enjoys executing a variety of tasks and driving projects to completion

Maintains collaborative relationships with board members, donors, and school staff

An innate problem solver

Savvy with technology

Service-oriented; enjoys helping others

Good communicator; friendly and outgoing

Comfortable speaking in small and large settings

TO APPLY

Please send your cover letter and resume to Board President, Janet Holms, at janholms@yahoo.com.