Title: Foundation Coordinator
Reports to: Board President
Location: 1265 E 9th Street, Des Moines, IA
Hours: Part-time, approximately 30 hours per week
Holy Family Catholic School Foundation was established in 1991 to encourage, solicit, and manage funds that provide Holy Family School with sufficient resources necessary to ensure and exemplary education designed to meet the needs of its students.
The Foundation’s goals are:
To design and implement strategies which generate funds and friends for Holy Family School.
To inform the public about the uniqueness of Holy Family School.
To establish guidelines and investment policies which ensure fiscal responsibility.
To build an endowment that provides for financial security for the future of Holy Family School.
To collaborate and communicate with other groups who share the vision of Holy Family School.
The Foundation Coordinator provides critical operational and administrative support to the Foundation and its diverse community. This position executes a broad range of responsibilities, from general administration to event and marketing support, to ensure the Foundation consistently carries out its important mission.
The Foundation Coordinator has four primary responsibilities:
Support the overall functioning of the Foundation office by managing mail, responding diligently to phone calls and email requests, and ordering office supplies
Support Board President by coordinating Board meetings including scheduling, agenda planning, material preparation, arranging catering, logistical support, and drafting meeting minutes and follow-up items
Maintain, organize, and digitize all pertinent Foundation records on Google Drive
Other responsibilities and duties, as assigned
Manage and maintain DonorView database with up-to-date information and details
Record all gifts in database; download to QuickBooks for Bookkeeper
Draft and mail gift acknowledgement letters to donors
Generate detailed reports from DonorView, as requested
Assist Advancement Director with targeted giving strategies
KEY RESPONSIBILITIES (CONT’D)
Manage event production calendar and plans for all Foundation events and appeals, in partnership with Advancement Director
Create event pages using DonorView software to promote fundraising efforts
Work with vendor on timely printing of all event collateral, including Save the Dates, registration cards, event signs, etc.
Support event committees to ensure successful execution
Work closely with Advancement Director on executing annual marketing strategy, including creating an implementing a social media plan, drafting and sending electronic newsletters, and compiling and writing information for the Annual Report
Update website content on a routine basis with relevant information
At least 5 years of professional experience in an operational and administrative capacity
Experience in the nonprofit sector, preferred
Experience in social media and digital marketing, preferred
Proficient in Microsoft Office or Google Suite
Knowledge of Customer Relationship Management (CRM) systems and databases
Strong project management and organization skills; ability to juggle multiple tasks simultaneously
Bias toward action; drives projects to completion
Strong written and verbal communication skills
Believes in and promotes the mission of the Foundation
Enjoys executing a variety of tasks and driving projects to completion
Maintains collaborative relationships with board members, donors, and school staff
An innate problem solver
Savvy with technology
Service-oriented; enjoys helping others
Good communicator; friendly and outgoing
Comfortable speaking in small and large settings
Please send your cover letter and resume to Board President, Janet Holms, at email@example.com.